Guidelines to assist our VOLUNTEER ORGANISERS conduct events.

Most often complaints;

1. You were all going too fast. I could not keep up. Its unsociable.
2. Nobody told me which route we were taking.
3. I just followed the car in front – we got lost.
4. I broke down and nobody stopped to check/help

Run Suggestions & Guidelines for members

• If members elects to drive slowly/have an older car/reliability issue – they could ;

• Arrive at start point early. Inform the co-ordinator, get directions and leave early.
• If member decide to leave early – its up to them to organize another members car to drive with them if they wish, so they don’t feel unsociable.

• Listen at start point to where car run is heading. The Driver is to read any directions (not passengers). Ask questions of co-ordinator if unsure of route & planned stops.
• Written directions should be prepared (by run organisor) for all runs that go outside of our local area.
• For all extended runs (outside our local area), a last car should be nominated at the start point and all members made aware of who that car is. Where possible a mobile number for the last car should be distributed to all on the run.

• The driver in front to always to know what car is following them, and, where possible, keep the car behind them in view. That may mean;

• slow down & wait , if car behind gets a red light.
• When turning off a road, wait until the car behind catches up. Then go on, with the car behind then waiting for the next car to arrive at the ‘new road’. And so on.
• The penultimate car (2nd last) waits until the last car arrives then proceeds.

• Breakdowns (or ‘pull off’) The Driver of the stopped vehicle should take charge.

a. If the Driver indicates they need help – one or two cars behind should pull over when its safe, and help the broken down (stopped) car in front.
b. If the Driver waves you on - the last car should stop regardless and check. So they can let the rest in group know. “Harry will be late” or “Harry is waiting for the NRMA” or similar message.

Return Trips from runs outside local area.

Breakdown & being “left alone” on return trip. Everyone leaves lunch venues at different times.

Possible solutions;

a. Travel home in a small group or with one other car and stay together.
b. If you are having troubles with your vehicle arrange for another member to travel behind you on the way home.

members have the prime responsibility for themselves, and,
event co-ordinators are facilitators who aim to make it a pleasant day out.


Contact Great Lakes Historic Automobile Club Inc.
If you have any questions about this protocol document, please write to:

Great Lakes Historic Automobile Club Inc.
Tuncurry, NSW, 2428


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